Administrative Associate – Admin & Travel Support

About the role

The Administrative Associate provides essential administrative and travel coordination support to the World Food Programme Country Office in Nepal. Acting as the primary contact for travel arrangements, the role ensures smooth interaction between staff, security teams and external service providers while maintaining high standards of service.

Key responsibilities

• Manage all aspects of travel planning and booking for staff, including coordination with security personnel.
• Provide day‑to‑day administrative support to the country office, responding to queries with minimal supervision.
• Maintain and improve travel and administrative procedures, adapting systems to emerging needs.
• Coach and coordinate a team of travel support staff, ensuring compliance with WFP policies.
• Monitor resource usage and prepare related reports for the Management Services Officer.
• Respond promptly to unforeseen issues, exercising judgment and initiative.

Required profile

• Demonstrated ability to work independently and make decisions under general guidance.
• Strong organizational skills and attention to detail.
• Experience in coordinating travel and administrative functions in an international or humanitarian setting.
• Capacity to work on short notice and adapt to changing priorities.
• Good communication skills for interaction with security staff and external vendors.

Required skills

What we offer

• Inclusive, diverse and multicultural work environment.
• Opportunities for professional development, training and internal mobility.
• Attractive compensation package in line with WFP terms and conditions.
• Chance to contribute to humanitarian missions worldwide.