Executive Assistant – Operations & Documentation

About the role

Nexus FullCircle Inc. seeks a highly organized Executive Assistant to support the Managing Director in daily operations, business coordination, and documentation management. The role acts as a central hub between departments, ensuring smooth communication, timely follow‑ups, and accurate record‑keeping.

Key responsibilities

• Provide administrative and operational support to the Managing Director, managing schedules, meetings, calendars, and executive communications.
• Prepare meeting agendas, minutes, reports, and presentations.
• Track action items, follow up with departments, and ensure timely completion.
• Coordinate operational matters with Digital Marketing, ERP, Business Development, HR, Accounts, and other teams.
• Monitor project progress, departmental updates, and management directives.
• Prepare and maintain SOPs, policies, reports, proposals, contracts, and company records with proper version control.
• Produce daily, weekly, and monthly operational reports and dashboards.
• Support process‑improvement initiatives and operational‑efficiency projects while maintaining confidentiality.

Required profile

• Bachelor’s degree in Business Administration, Management, Information Management, Engineering, or a related field.
• Minimum 3 years of experience in operations, administration, executive assistance, project coordination, banking, or business operations.
• Experience in documentation, reporting, and cross‑functional coordination is preferred.
• High level of integrity, accountability, and ability to handle sensitive information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in Google Workspace.
• Experience preparing SOPs and managing documentation.
• Basic understanding of ERP systems.