Executive Assistant – Operations & Documentation

About the role

Nexus FullCircle Inc. seeks a proactive Executive Assistant to support the Managing Director in daily operations, business coordination, and documentation management. The role acts as a central hub for communication across departments, ensuring timely follow‑ups and accurate record‑keeping.

Key responsibilities

• Provide administrative and operational support to the Managing Director, including calendar and meeting management.
• Prepare agendas, minutes, reports, presentations, and executive communications.
• Track action items, follow up with departments, and ensure timely completion of tasks.
• Coordinate operational matters with Digital Marketing, ERP, Business Development, HR, Accounts, and other teams.
• Monitor project progress, departmental updates, and management directives.
• Create and maintain SOPs, policies, proposals, contracts, and company records with proper version control.
• Produce daily, weekly, and monthly operational reports and dashboards.
• Support process‑improvement initiatives and operational‑efficiency projects while handling sensitive information confidentially.

Required profile

• Bachelor’s degree in Business Administration, Management, Information Management, Engineering or a related field.
• Minimum three years of experience in operations, administration, executive assistance, project coordination, banking or business operations.
• Demonstrated ability to manage multiple priorities, coordinate cross‑functional teams, and maintain high attention to detail.
• Professional business writing and reporting skills with a problem‑solving mindset.
• High level of integrity, accountability, and confidentiality.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with Google Workspace.
• Basic understanding of ERP systems.