Admin Associate – Front Desk

About the role

The Admin Associate – Front Desk supports daily office operations by managing the reception area, coordinating administrative tasks, and liaising with vendors and internal teams. This role ensures smooth visitor handling, procurement processes, and office resource management.

Key responsibilities

• Manage reception, greet guests, handle calls, and maintain visitor logs.
• Process staff ID and business card requests, maintain related trackers, and coordinate printing services.
• Assign and track daily runner/pick‑and‑drop tasks based on availability and operational needs.
• Collect, scan, archive, and process agreements, invoices, bills, and contracts.
• Oversee procurement portal activities, including purchase requests, purchase orders, vendor coordination, and payment documentation.
• Monitor office inventory, replenish supplies, and maintain organized storage.
• Track outstanding bills, update monthly accrual records, and manage staff locker allocations.
• Handle CUG SIM renewals, procurement, and monthly block lists, as well as petty‑cash reconciliation and settlement coordination with Finance.

Required profile

• Bachelor’s degree in Business Administration, Management, Hospitality or a related field.
• Minimum 2 years of experience in front‑desk, reception, customer service, administration or office coordination.
• Excellent verbal and written communication in English and Nepali.
• Strong customer‑service orientation and professional demeanor.
• Good organizational, multitasking abilities and attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint