Executive Assistant to Managing Director

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Managing Director of our real‑estate business. The role provides high‑level administrative, strategic and coordination assistance to enhance executive effectiveness and overall operations.

Key responsibilities

• Manage the Managing Director's daily schedule, prioritize appointments, and coordinate internal and external meetings.
• Draft and manage official correspondence, maintain professional communication with stakeholders, and handle confidential information with discretion.
• Coordinate Board of Directors meetings, prepare agendas, record minutes, and monitor implementation of decisions.
• Collaborate with department heads to monitor organizational priorities and ensure timely completion of tasks assigned by the Managing Director.
• Maintain organized records of executive correspondence, prepare presentations and management reports.
• Serve as the primary point of contact for stakeholders, ensuring professional representation and building positive relationships.
• Plan and coordinate executive travel, logistics for official visits, and organize corporate events.
• Work with the Administration Department to monitor office supplies and support services required by the Managing Director.
• Prepare executive reports, track organizational action plans, and monitor deadlines for critical projects.

Required profile

• Proven experience in an executive support role or similar position.
• Exceptional organizational and time‑management skills.
• Strong verbal and written communication abilities.
• Ability to handle sensitive information with confidentiality.
• Strong interpersonal skills and a collaborative mindset.

Required skills