Administration Executive

About the role

We are seeking a proactive and detail‑oriented Administration Executive to manage daily administrative operations and ensure smooth office functioning.

Key responsibilities

• Manage day‑to‑day office administration and ensure smooth workflow across departments.
• Maintain and organize office records, files, documents, and databases accurately.
• Handle incoming and outgoing correspondence, emails, and telephone communications.
• Schedule meetings, appointments, and coordinate internal and external communications.
• Assist management with administrative reports, documentation, and office procedures.
• Coordinate with different departments to ensure timely completion of administrative tasks.
• Monitor office supplies and arrange procurement when necessary.
• Maintain confidentiality of company documents and sensitive information.
• Support HR and finance teams with basic administrative coordination as required.
• Prepare routine reports, maintain attendance records, and update administrative registers.
• Ensure proper filing and documentation of contracts, invoices, and official correspondence.

Required profile

• Proactive and detail‑oriented.
• Strong organizational skills.
• Professional demeanor.
• Ability to work independently.
• Efficiency and accuracy in administrative tasks.