Admin and HR Assistant

About the role

The Admin and HR Assistant will support the smooth operation of Samaj Dental Hospital’s head office and its ten branches. The role combines administrative duties with core HR functions, ensuring accurate record‑keeping, effective employee onboarding, and timely coordination with external agencies.

Key responsibilities

• Manage employee recruitment processes, interview coordination, selection, and joining formalities.
• Prepare and maintain employee personal files, appointment letters, contracts, certificates and other HR documents in both physical and digital formats.
• Handle attendance, leave, overtime, roster and payroll‑related information through the HR/attendance system.
• Support onboarding, orientation, transfers, promotions, resignations and exit formalities.
• Assist in drafting job descriptions, HR policies, notices, memos and internal communications.
• Coordinate performance appraisal records and address employee queries or grievances professionally.
• Maintain confidentiality of employee and company information.
• Handle day‑to‑day administrative activities of the head office, including filing official documents, managing office supplies and coordinating with government offices for licenses and registrations.
• Prepare meeting documents, support internal and external communications and follow up on pending administrative matters.

Required profile

• Experience in HR and administrative functions, preferably in a healthcare setting.
• Familiarity with Nepal labour‑related requirements and company policies.
• Strong attention to detail and ability to maintain confidential records.
• Good coordination skills with branch managers, department heads and external agencies.

Required skills