Administrative Assistant – Nepal Delegation

About the role

The Administrative Assistant supports the daily administrative operations of the IFRC Country Delegation in Nepal, ensuring smooth office functioning and providing essential support to staff, delegates and partner National Societies.

Key responsibilities

• Maintain and update filing systems, databases, contact lists, inventories, contracts and other administrative records in both electronic and hard‑copy formats.
• Coordinate domestic travel arrangements, including air tickets, hotel bookings and airport pick‑up services.
• Arrange residential accommodation for delegates, handling property viewings, lease agreements and utility set‑up.
• Provide logistical support for meetings, workshops, trainings, conferences and field visits across Nepal.
• Assist in procurement processes, obtain quotations, prepare documentation and process invoices in line with IFRC policies.
• Track and process utility, telecommunication and other service bills, ensuring timely payments.
• Monitor office supplies, inventory and asset registers, and liaise with vendors and service providers.
• Ensure confidentiality of sensitive information and compliance with administrative policies and standards.

Required profile

• Bachelor’s degree or equivalent higher education qualification.
• 2–3 years of relevant administrative experience, preferably in an international or humanitarian environment.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using digital communication and collaboration tools.
• Basic digital content creation abilities.
• Knowledge of digital safety, security and data literacy.
• Fluency in English and Nepali (written and spoken).