Executive Assistant – Operations & Documentation

About the role

Nexus FullCircle Inc. seeks a proactive Executive Assistant to support the Managing Director in daily operations, business coordination, and documentation management. The role acts as a central hub, ensuring smooth communication across departments and timely execution of management directives.

Key responsibilities

• Provide administrative and operational support to the Managing Director.
• Manage schedules, meetings, calendars, and executive communications.
• Prepare meeting agendas, minutes, reports, and presentations.
• Track action items and follow up with departments to ensure timely completion.
• Coordinate with Digital Marketing, ERP, Business Development, HR, Accounts, and other teams on operational matters.
• Monitor project progress, departmental updates, and management directives.
• Prepare and maintain SOPs, policies, reports, proposals, contracts, and company records.
• Maintain organized documentation with proper version control.
• Produce daily, weekly, and monthly operational reports and dashboards.
• Support process‑improvement initiatives and operational‑efficiency projects.

Required profile

• Bachelor’s degree in Business Administration, Management, Information Management, Engineering, or a related field.
• Minimum 3 years of experience in operations, administration, executive assistance, project coordination, banking, or business operations.
• Experience in documentation, reporting, and cross‑functional coordination is preferred.
• High level of integrity, accountability, and confidentiality.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in Google Workspace.
• Experience preparing SOPs and managing documentation.
• Basic understanding of ERP systems.