Full-Charge Bookkeeper & Admin Assistant – Real Estate & E‑Commerce

About the role

Our client seeks a Full‑Charge Bookkeeper & Admin Assistant to manage financial tracking and administrative support for a multi‑property real‑estate portfolio and e‑commerce operation. The role involves cleaning up historical records, maintaining ongoing bookkeeping, and handling compliance for multiple entities while working independently with flexible hours.

Key responsibilities

• Review and categorize all credit‑card and bank statements from inception for both real‑estate and e‑commerce businesses.
• Maintain detailed financial tracking models to support investor presentations and tax preparation.
• Separate business expenses charged to personal accounts and ensure accurate CPA reporting.
• Communicate with property managers, contractors, insurance and mortgage companies regarding payments and operational issues.
• Organize invoices, LLC formation documents, legal records in a structured OneDrive system.
• Manage ongoing compliance, legal filings, and administrative requirements for multiple LLCs and S‑corps.
• Handle ad‑hoc tasks such as payroll setup, state registration, vendor coordination, and onboarding support.

Required profile

• Proven bookkeeping experience with accurate account reconciliation and transaction categorization.
• Experience separating personal and business expenses across multiple accounts and credit cards.
• Strong organizational skills and ability to maintain structured digital file systems.
• Excellent communication skills for coordinating with property managers, contractors, and service providers.
• Comfortable making occasional phone calls to US‑based companies during Eastern business hours.

Required skills

• Proficiency with financial tracking models and spreadsheets.
• Experience with OneDrive or similar cloud‑based document management systems.

What we offer

• Flexible schedule with mostly asynchronous work (≈20 hours/week).
• Remote, permanent work‑from‑home arrangement.
• Opportunity to grow into a full‑time role as the portfolio expands.
• Clear systems, organized shared drives, and autonomy to manage workflow.