Admin Associate – Office Operations & Asset Management

About the role

The Admin Associate supports the Admin Officer in daily office operations at our Bakhundole location. The role ensures smooth logistics, accurate asset tracking and effective coordination of vendors, visitors and corporate events.

Key responsibilities

• Maintain up‑to‑date asset and inventory records, conduct quarterly verification audits and manage the corporate asset book (laptops, furniture, equipment).
• Oversee driver trip logs, fuel consumption, and office maintenance reports to guarantee efficient transportation and facility services.
• Coordinate printing, stationery, onboarding kits, lunch arrangements and travel logistics for tickets, accommodation and workshops.
• Supervise drivers and housekeeping staff, ensuring kitchen, security and building maintenance run smoothly.
• Manage vendor relationships, update vendor lists, evaluate service delivery and process payments in partnership with Finance.
• Handle petty‑cash reconciliation for routine administrative expenses.
• Support employee onboarding and exit clearance across all departments.

Required profile

• Bachelor’s degree in Business Administration, BBS or related field.
• Minimum one year of experience in office administration or executive assistance.
• Proven ability to manage vendor contracts, corporate communications and asset inventories.
• Strong organizational and record‑keeping capabilities.

Required skills

• Proficiency with Google Docs, Google Sheets and Gmail.
• Experience using inventory management tools.
• Effective documentation and reporting skills.