Executive Assistant – UN Resident Coordinator Office

About the role

The United Nations Resident Coordinator Office in Kathmandu is seeking an Executive Assistant to provide high‑level administrative support to the Resident Coordinator and senior staff. The role ensures the efficient functioning of the front office, manages schedules, logistics and protocol, and handles confidential information with professionalism.

Key responsibilities

• Maintain the Resident Coordinator’s calendar, arrange meetings, prepare briefing materials and ensure protocol compliance for high‑level events.
• Draft correspondence, minutes, Note Verbales and provide translation services as required.
• Coordinate travel arrangements, flight bookings, security clearances and follow‑up on travel claims and trip reports.
• Manage contact lists of UN agencies, diplomatic corps and external partners, and support organization of official visits and events.
• Provide communications support, screen calls and correspondence, and use Microsoft 365 tools for filing and collaboration.

Required profile

• Minimum seven years of experience in administrative support, coordination or front‑office functions, preferably supporting senior officials.
• High school diploma required; a university degree in business administration, office management or related field is an advantage.
• Demonstrated ability to handle sensitive information, work with government and UN partners, and adapt to fast‑changing priorities.

Required skills

• Microsoft 365
• Teams
• Outlook
• Excel
• PowerPoint
• SharePoint