Executive Assistant to the Executive Director

About the role

We are seeking a highly organised and proactive Executive Assistant to support the Executive Director of MV Dugar Group in Kathmandu. This role goes beyond routine administration, requiring the ability to manage priorities, coordinate across teams, and ensure critical actions are completed on time.

Key responsibilities

• Manage the Executive Director’s calendar, meetings, appointments and scheduling.
• Coordinate with department heads and internal teams on behalf of the Executive Director.
• Track important tasks, commitments, deadlines and follow‑ups.
• Prepare meeting agendas, briefing notes, documents and other required information.
• Attend selected meetings, take minutes and ensure action points are followed through.
• Draft and coordinate routine emails, letters and other executive correspondence.
• Assist with travel planning, itineraries, accommodation and meeting coordination.
• Organise and maintain important documents, reports, presentations and executive records.
• Support research, new business opportunities and special projects.
• Prioritise incoming requests and flag urgent matters to the Executive Director.
• Maintain a high level of confidentiality and professionalism at all times.

Required profile

• Bachelor’s degree in Business, Management, Communications or a related field.
• 2–5 years of experience in executive assistance, administration, coordination or project management.
• Excellent written and verbal communication skills in English, Nepali and Hindi.
• Strong organisational, time‑management and multi‑tasking abilities.
• Confidence communicating with senior management and external stakeholders.
• Professional, discreet and trustworthy when handling confidential matters.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.
• Comfortable using Claude AI tool.