Junior Assistant Officer – Resource, Procurement & Operations

About the role

ING College of Innovation and Leadership is seeking a motivated Junior Assistant Officer to support resource, procurement and operational activities. You will play a key role in ensuring smooth day‑to‑day operations, maintaining inventory accuracy and facilitating cost‑effective purchasing.

Key responsibilities

• Maintain up‑to‑date inventory records for supplies, equipment and materials.
• Execute procurement processes: identify vendors, collect quotations, compare offers and prepare purchase orders.
• Negotiate with suppliers to secure quality goods at competitive prices while preserving professional relationships.
• Coordinate logistics for institutional events, workshops and programs, ensuring timely delivery of required resources.
• Monitor facility operations, flag issues and coordinate corrective actions to avoid service interruptions.
• Prepare detailed reports on resource utilization, procurement status and operational performance for management review.
• Ensure compliance with institutional procurement guidelines and operational standards.
• Collaborate with internal teams to assess needs, propose solutions and support organizational objectives.
• Identify process inefficiencies and suggest improvements.

Required profile

• Bachelor’s degree in Management, Business Administration or a related field (current students may apply).
• 1–2 years proven experience in procurement, resource management or operations.
• Strong communication, negotiation and documentation abilities.
• Ability to multitask, prioritize tasks and meet deadlines with professional integrity.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Google Sheets (formulas)

What we offer

• Opportunity to work in a dynamic educational environment.
• Professional development and exposure to procurement best practices.
• Collaborative team culture focused on innovation and leadership.