Office Administrator / Secretary

About the role

Tech World Distribution is seeking a proactive Office Administrator / Secretary to support daily operations at its Kathmandu office. The role combines traditional secretarial duties with administrative coordination across sales, finance and HR functions.

Key responsibilities

• Draft, compose and dispatch official business letters, memos, emails and notices.
• Maintain accurate records of post‑dated cheques in the ERP system and monitor due dates.
• Follow up with customers and dealers on payments, orders and product requirements.
• Calculate and record rebates, incentives, discounts and related schemes, coordinating with Sales and Finance teams.
• Prepare dealer‑wise sales reports on a monthly, quarterly and yearly basis and track performance against targets.
• Create PowerPoint presentations, official reports and other documentation as required.
• Monitor shipment and delivery status and communicate updates to relevant departments.
• Maintain up‑to‑date employee records, leave balances and filing systems within the ERP software.
• Provide day‑to‑day administrative support and liaise with various departments to ensure smooth office operations.

Required profile

• Minimum 12 months of experience in office administration or secretarial roles.
• Strong attention to detail and ability to manage multiple records simultaneously.
• Effective communication skills for interacting with customers, dealers and internal teams.

Required skills

• Proficiency in using an ERP system for record‑keeping and reporting.
• Ability to create professional PowerPoint presentations.