Accounting & Operations Assistant – Logistics & Order Support

About the role

We are seeking an Accounting & Operations Assistant to provide finance, administrative, and logistics support across multiple business entities. Working remotely, you will handle customer enquiries, process purchase orders, manage invoicing, and coordinate shipping activities.

Key responsibilities

• Monitor the main business email account and process enquiries and purchase orders promptly.
• Create internal work orders from incoming PDF purchase orders and maintain accurate records in Trello.
• Generate invoices and reconcile payments in Xero for several business entities.
• Obtain shipment dimensions, compare rates via a third‑party shipping portal, and select the most cost‑effective shipping option.
• Produce and upload shipping labels into the Trello workflow.
• Maintain up‑to‑date financial, order, and shipping documentation.
• Support the gradual expansion of administrative and accounting duties as the business grows.

Required profile

• Previous experience in accounting, bookkeeping, administration, or a related role.
• Strong attention to detail and high accuracy.
• Good organisational and time‑management skills.
• Experience with Xero, Trello, or similar systems is preferred.
• Excellent written communication skills.
• Ability to manage multiple tasks, meet deadlines, and work independently.
• Willingness to learn and take on additional responsibilities over time.

Required skills

• Xero
• Trello

What we offer

• Permanent work‑from‑home arrangement.
• Independent contractor role with flexible hours (Monday‑Thursday, 9 AM‑2 PM Perth time).
• Immediate hiring and potential for expanded responsibilities.