Admin Executive – Business Operations & HR

About the role

The Admin Executive will support the Business Manager/Managing Director in overseeing daily business operations, HR functions, recruitment processes and client relations. This role ensures smooth administration and effective mobilization of workers to overseas destinations such as Qatar.

Key responsibilities

• Maintain employee attendance, leave records, appointment letters, contracts and personnel files; process payroll and staff benefits.
• Coordinate recruitment activities: screen CVs, verify documents, schedule interviews and trade tests, and prepare client submission reports.
• Handle documentation and mobilization: verify passports, certificates, arrange medical appointments, police clearance, visa processing and prepare mobilization reports.
• Manage office administration including supplies, vendor coordination, filing systems, correspondence, courier services and travel arrangements.
• Ensure compliance with Nepal’s foreign employment regulations and maintain confidential records.

Required profile

• Minimum 24 months (2 years) of relevant experience in HR administration, recruitment or office management.
• Ability to handle multiple administrative tasks and maintain accurate records.
• Strong attention to detail and knowledge of Nepal’s foreign employment regulations.

Required skills