HR and Admin Associate

About the role

The HR & Admin Associate will support daily HR and administrative functions, ensuring employee records are up‑to‑date and official documents are processed efficiently. This role involves extensive interaction with government offices for licences, registrations and compliance matters, as well as routine office administration.

Key responsibilities

• Assist in day‑to‑day HR and administrative activities and provide support to the HR & Admin department.
• Maintain and update employee records, attendance, leave, personal files and other HR documents in both physical and digital formats.
• Prepare, type, print, scan, photocopy, file and organise official correspondence and documents.
• Perform Nepali and English typing for letters, applications, notices, forms and reports.
• Visit and coordinate with government offices, municipalities and regulatory authorities for submissions, renewals, registrations, approvals and document collection.
• Handle timely renewal of company licences, certificates, permits and other official documents.
• Track pending applications, follow‑up on approvals and report status to supervisors.
• Maintain records of government visits, submissions, receipts and renewal dates.
• Assist in preparing documents for inspections, audits and regulatory compliance.
• Coordinate with internal departments to gather information for official submissions.
• Maintain confidentiality of employee and company documents.
• Perform outdoor administrative duties and other tasks assigned by the supervisor.

Required profile

• Minimum Bachelor’s degree in Management, Business Administration, Human Resources or related field (preferred).
• Good knowledge of Nepali and English typing.
• Strong communication, coordination and follow‑up abilities.
• Ability to work independently and manage multiple tasks.
• Familiarity with government offices and administrative procedures is an advantage.
• Valid two‑wheeler/motorcycle driving licence and regular access to a motorcycle.
• Willingness to travel to various government offices as needed.
• Honest, responsible, punctual, organised and professional.

Required skills

• MS Word
• Excel