Operation Administrator

About the role

We are seeking an organized and detail‑oriented Operation Administrator to support our Offline Project Operations team. The role involves coordinating administrative activities, maintaining project documentation, tracking expenses and assets, and ensuring smooth communication between project teams and internal departments.

Key responsibilities

• Coordinate with Finance/Accounts on project expenses, invoices, payments and reimbursements, and follow up on financial documents and approvals.
• Maintain project documents, permits, vendor contracts, reports, staff records, NDAs and attendance, organizing digital records via Google Drive.
• Manage accurate records of project assets, equipment, demo kits, exhibition materials and branded merchandise, overseeing issuance and return at project sites.
• Facilitate internal coordination between Operations, Creative, Finance and Business teams, ensuring briefs, requests and updates are communicated on time.
• Consolidate project updates, prepare weekly reports for management, organize meetings, prepare agendas, record minutes and follow up on action items.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Minimum 1 year of experience in operations, administration, project coordination or a similar role.

Required skills

• Proficiency in MS Office.
• Proficiency in Google Workspace.