Project Administrator – Offline Operations

About the role

The Project Administrator is the operational backbone of the Offline Project Operations vertical. You will centralise administrative tasks, manage documentation and streamline communication between field teams, the Offline Manager and the Internal Organisation Management (IOM) department.

Key responsibilities

• Act as the primary bridge between Offline Operations and the IOM (Finance/Accounts) team, routing cost estimates, purchase statements and vendor invoices for manager approval.
• Maintain a centralized digital repository (Google Drive) for all project files, including permits, contracts and post‑event reports, and ensure HR compliance documentation for temporary staff.
• Track and update the master inventory of physical assets, coordinating checkout and return of equipment across activation sites.
• Coordinate inter‑departmental requests, such as design briefs for the Creative team and status updates for the Business Unit, feeding them into the Offline Manager’s tracking sheets.
• Consolidate weekly updates from Project Supervisors into a high‑level report, organise team meetings, draft agendas and record minutes.

Required profile

• Minimum 1 year of experience in project or operations administration.
• Strong organisational ability to manage documentation, financial routing and inventory tracking.

Required skills

• Proficiency with Google Drive for document management.