Executive Secretary

About the role

We are seeking a smart, professional, well‑presented, and responsible Executive Secretary to provide administrative and secretarial support to management and ensure smooth daily office operations. The ideal candidate should have excellent English communication skills, good computer knowledge, a professional appearance, and strong organisational abilities.

Key responsibilities

• Provide professional secretarial and administrative support to management and executives.
• Manage daily schedules, appointments, meetings, and correspondence.
• Prepare, format, and maintain letters, reports, documents, presentations, and other official records.
• Handle incoming and outgoing calls, emails, and other communications professionally.
• Maintain proper filing and record‑keeping systems, both physical and electronic.
• Coordinate meetings and assist with arrangements, agendas, and minutes when required.
• Communicate effectively with clients, visitors, employees, and other stakeholders.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform general office administration and clerical duties as assigned.
• Use computers and office software efficiently for daily administrative tasks.
• Assist management with day‑to‑day coordination and follow‑up activities.
• Ensure professional communication and a positive image of the organisation at all times.
• Perform other duties and responsibilities assigned by management.

Required profile

• Professional appearance and confident, disciplined attitude.
• Strong organisational abilities and ability to handle confidential information.
• Excellent English communication skills and effective interaction with clients, management, and stakeholders.