Senior Executive Secretary

About the role

We are seeking a highly organized Senior Executive Secretary to provide comprehensive administrative support to our senior management team. The successful candidate will act as a trusted partner, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, draft, and maintain correspondence, reports, presentations, meeting agendas, and minutes.
• Screen phone calls, emails, and other communications, responding or redirecting them as appropriate.
• Coordinate internal and external meetings, conferences, and official events.
• Maintain confidential files, records, and important corporate documents.
• Liaise with internal departments, clients, regulatory authorities, and external stakeholders.
• Organize and maintain an efficient filing and document management system.
• Track action items and follow up on pending tasks to ensure timely completion.
• Assist in preparing reports, presentations, and board meeting materials.
• Handle office correspondence and ensure timely communication with relevant stakeholders.
• Perform other administrative and executive support duties assigned by management.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• Up to 5 years of relevant experience as an Executive Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role.
• Experience in the insurance, banking, financial services, or corporate sector is an added advantage.
• Excellent verbal and written communication skills in English and Nepali.
• Strong organizational, planning, and time‑management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to prioritize tasks and work under pressure.
• Strong interpersonal and coordination skills.
• Attention to detail with excellent problem‑solving abilities.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)