Administrative and Finance Assistant

About the role

The Administrative and Finance Assistant supports the Provincial Coordinator in managing daily administrative operations and financial processes for TECSES’s provincial office in Janakpur. The role ensures smooth office functioning, compliance with procurement policies, and timely processing of vendor payments.

Key responsibilities

• Handle daily administrative tasks, maintain office premises, keys, security and cleanliness.
• Process local procurement requests, follow approved purchase requisitions and event TORs, and ensure documentation compliance.
• Collect, review and process vendor invoices, update invoice trackers and confirm timely payments.
• Maintain supplier database, arrange staff travel, accommodation and logistics for events and workshops.
• Support incoming international TAs, coordinate their travel and daily settlement.
• Archive electronic and hard‑copy financial, procurement and contract documents.
• Assist in preparing and revising the provincial budget and submit required reports.

Required profile

• Bachelor’s degree in Business Administration, Logistics or a related field.
• Minimum 4 years of experience in administrative or operational support, preferably in donor‑funded projects.
• Experience in workshop and event management and familiarity with multicultural environments.

Required skills

• Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
• Basic financial and accounting knowledge.
• Proven procurement and logistics management abilities.