Administrative Associate (Travel, Protocol & Transport) - G-6

About the role

The UNICEF Nepal Country Office, based in Kathmandu, has consolidated and realigned its travel, protocol and fleet management functions into an Administrative Associate role (G-6, fixed term) within the Administrative unit. The unit supports the Kathmandu office and four field offices, and the role ensures operational efficiency, compliance with UNICEF policies and timely service delivery.

Key responsibilities

• Provide comprehensive support in travel coordination, protocol services and fleet management.
• Supervise drivers and manage vehicle logistics.
• Liaise with government agencies and service providers and guide them on applicable requirements and compliance.
• Handle travel and protocol management, fleet and transport management, administrative oversight and reporting, and vendor and stakeholder liaison.
• Manage communications and workflow, and coordinate travel, transport and fleet services in emergency settings.

Required profile

• Secondary education; a bachelor's degree or equivalent may replace three years of experience, and a master's degree may replace two more years.
• At least six years of relevant administrative experience, mainly in protocol services with government authorities, international travel coordination, fleet and transport management, and contract management of travel and transport providers.
• In-depth knowledge of vehicle maintenance and of UN protocols, with experience supervising and guiding a transport team.
• Experience coordinating travel, transport and fleet services in emergency settings, and with field offices.
• Fluent English and Nepali; knowledge of another UN official language is an asset.

Required skills

• Strong interpersonal and communication skills and ability to work with diverse teams and stakeholders.
• Tactful handling of visitors and strong knowledge of managing the transport team.
• Proactive tracking of protocol records and collaboration with government agencies for protocol clearances.
• Assets: experience in a large office setting, coaching drivers, road safety and defensive driving, and country-level experience in development, fragile and humanitarian contexts.