Office Coordinator

About the role

MC Group is seeking a reliable, organized and digitally able Office Coordinator to provide day-to-day office administration, coordination and assistance to a senior Director. The role suits someone who is patient, proactive, comfortable with computers and digital tools, and enjoys handling multiple tasks.

Key responsibilities

• Coordinate daily office operations and keep records of inventories and other consumables.
• Coordinate and remind about meetings, prepare meeting minutes, draft and organize emails and other correspondence using digital tools.
• Support employees and assist HR in maintaining employee records and following up where needed.
• Liaise with employees and external parties on the Director's behalf, facilitate information flow and handle sensitive matters with discretion.

Required profile

• Bachelor's degree preferred; 1-3 years of relevant experience in administration, executive assistance or office coordination.
• Willingness to commit to the role for a minimum of 24 months.
• Patient, respectful, trustworthy, attentive to detail, and able to communicate professionally in English and Nepali.
• Ability to anticipate needs, work independently and keep strict confidentiality.

Required skills

• Strong working knowledge of MS Office (Word, Excel), email platforms, smartphones, internet applications and digital document management.
• Able to troubleshoot routine technology issues.
• Good written and verbal communication, with the ability to draft professional correspondence in English and Nepali.

What we offer

• Direct exposure to the Director and insight into leadership and business operations.
• Hands-on experience in executive coordination, communication, documentation and task management.
• Cross-functional exposure, management assignments and continuous learning.
• A stable, collaborative environment within a business group with a 100-year legacy.

The selection process has three stages: an application with a CV and brief answers to three questions, a 30-minute initial interview, and a final interview with a practical assessment of calendar management, email drafting, meeting coordination, prioritization, documentation and problem solving. Applications are sent by email with the subject "Application - Office Coordinator"; the vacancy may close once a suitable candidate is found.