Head of Administration – Nepal

About the role

The Head of Administration will lead all administrative, facilities, compliance and security functions for the organisation’s operations in Nepal. Reporting to senior management, this role ensures that offices, hubs and the vehicle fleet operate smoothly, safely and in full accordance with local regulations.

Key responsibilities

• Ensure compliance with Nepalese laws, obtain and renew permits, licences, vehicle tax clearances and facility registrations.
• Act as primary liaison with ward offices, transport authorities and other regulatory bodies.
• Oversee day‑to‑day operation of offices, logistics hubs and field locations, including lease negotiations, landlord relations and maintenance planning.
• Develop and enforce security protocols, manage guard teams, CCTV and access‑control systems, and coordinate emergency preparedness.
• Lead the administration budget, monitor spend, implement cost‑control measures and manage procurement of office supplies and fleet services.
• Maintain inventory of consumables, supervise repairs, preventive maintenance and ensure all equipment is functional.

Required profile

• Master’s degree in Management, Business Administration or a related discipline.
• At least 8 years of progressive experience in administration, facilities or related functions, preferably in a multinational e‑commerce or logistics environment.
• Proven experience managing large‑scale administrative projects, including construction or commissioning of commercial facilities.
• Strong professional ethics, ability to work independently under pressure and manage multiple priorities.
• Detail‑oriented, highly organised with strong problem‑solving and decision‑making capabilities.

Required skills