HR & Admin Officer

About the role

NextGen Solutions is looking for an organized and proactive HR & Admin Officer to manage daily office operations, support human‑resource functions, and assist with tender and procurement administration. The role requires strong coordination skills and the ability to foster a collaborative workplace environment.

Key responsibilities

• Oversee day‑to‑day administrative workflows, office facilities, inventory, and vendor relationships.
• Handle HR operations using HRMS and payroll software, including recruitment, onboarding, leave tracking, attendance, and payroll support.
• Prepare and organize administrative documentation, legal paperwork, and vendor credentials for tender and bidding submissions.
• Assist in tender document compilation, submission coordination, vendor sourcing, and procurement‑related administrative tasks.
• Ensure HR policies, employment contracts, and administrative procedures comply with Nepalese labor laws, Labor Rules, SSF provisions, and company policies.
• Maintain accurate employee records and documentation of HR and administrative matters.
• Coordinate with internal teams, vendors, government authorities, and other stakeholders as required.
• Act as a central communication link between cross‑functional teams to promote a positive work environment.

Required profile

• Bachelor’s degree in Business Administration, Human Resource Management, Business Studies, or a related field.
• 1–3 years of experience in office administration and HR management in Nepal.
• Direct experience in administrative support for tender and procurement processes (preferred).
• Good understanding of the Nepal Labor Act 2074, Labor Rules 2075, SSF provisions, and company regulations.
• Fluency in English and Nepali.

Required skills

• Hands‑on experience with HR Management Systems (HRMS) and payroll software.
• Experience with automated attendance systems.
• Proficiency in Microsoft Word and Excel.