Import Officer

About the role

We are seeking an Import Officer to manage and streamline our import operations in Kathmandu. The role involves coordinating the full import cycle from purchase order to delivery, ensuring compliance with customs regulations and timely clearance of goods.

Key responsibilities

• Coordinate and monitor end‑to‑end import processes from purchase order placement to final delivery.
• Handle import documentation such as Letter of Credit, Proforma Invoice, Commercial Invoice, Packing List, Electronic Bill of Lading, Airway Bill, proof of shipment and transport contract, HS Code, Certificate of Origin, Inspection Certificate, Conformity Certificate, Delivery Order, financial and insurance documents, and bank payment proof.
• Liaise with suppliers, freight forwarders, clearing agents, banks and government authorities to obtain import licences and permits.
• Ensure compliance with customs regulations, import policies and statutory requirements.
• Track shipment schedules and secure timely customs clearance to avoid demurrage and delays.
• Verify import costs including freight, duties, taxes and clearing charges.
• Coordinate with warehouse and procurement teams for delivery planning.
• Maintain accurate import records and documentation for audit purposes.
• Monitor shipment status and provide regular updates to management.
• Resolve shipment discrepancies, damages or documentation issues.
• Prepare customs declaration forms for export and import and manage export licences.

Required profile

• Bachelor’s degree in a relevant field.
• 1–2 years of experience in import or related logistics functions.
• Familiarity with customs regulations and import procedures.

Required skills

• Preparation of import documentation (Letter of Credit, Proforma Invoice, Commercial Invoice, Packing List, Electronic Bill of Lading, Airway Bill, etc.).
• Knowledge of Harmonized System (HS) codes and certificates of origin.
• Ability to manage financial and insurance documents related to imports.
• Proficiency in coordinating with freight forwarders, clearing agents and government authorities.
• Competence in verifying import costs and duties.
• Experience with customs declaration forms and export licences.