Office Administration and Site Coordination

About the role

The company is looking for a responsible and organized Office Administration professional to support daily office operations and act as a bridge between the head office and project sites in Lalitpur. The role combines traditional office support with material and vehicle coordination for construction projects.

Key responsibilities

• Handle day‑to‑day office errands, including document delivery, photocopying, printing, scanning and filing.
• Visit banks, government offices, suppliers and clients as required.
• Coordinate daily material requirements with project sites, suppliers and transporters, and track deliveries.
• Maintain basic records of materials dispatched and received.
• Manage company vehicles: prepare schedules, coordinate drivers, monitor usage and ensure timely servicing.
• Maintain records of vehicle trips, fuel consumption and maintenance.
• Assist in communication between the head office and project sites and uphold confidentiality of company information.
• Perform other duties assigned by management.

Required profile

• At least 2 years of experience in office administration or similar role.
• Highly organized, reliable and able to work independently.
• Good communication skills for interacting with staff, suppliers and external agencies.
• Ability to handle documentation, deliveries and basic record‑keeping.
• Willingness to travel between the office and project sites.

Required skills