Project Administrator – Operations Support

About the role

The Project Administrator is the operational backbone of the Offline Project Operations vertical, ensuring smooth administrative flow between field teams, the Offline Manager and the Internal Organization Management (IOM) department.

Key responsibilities

• Act as the primary liaison between Offline Operations and the IOM finance team, routing cost estimates, purchase statements and vendor invoices for manager approval.
• Track vendor payments, promoter wages and expense reimbursements to prevent operational delays.
• Maintain a centralized digital repository (e.g., Google Drive) for permits, contracts, reports and HR compliance documents.
• Manage a master inventory tracker for physical assets and coordinate equipment checkout and return across activation sites.
• Facilitate inter‑departmental workflow by handling design brief requests from the Creative department and consolidating status updates for the Offline Manager.
• Prepare weekly consolidated reports, organize team meetings, draft agendas, record minutes and follow up on action items.

Required profile

• Minimum 1 year of experience in project administration, operations support or a related field.
• Strong organizational skills with the ability to manage multiple documentation streams.
• Attention to detail and ability to meet tight deadlines.

Required skills

• Proficiency with Google Drive (or similar cloud‑based file management systems).

What we offer

• Full‑time schedule (10 AM‑6 PM).
• Competitive salary of 25 k (currency disclosed during interview).