Executive Assistant

About the role

We are looking for a proactive and organized Executive Assistant to support our management team with scheduling, communication, documentation, meetings, follow‑ups, reporting and day‑to‑day administrative tasks.

Key responsibilities

• Provide day‑to‑day administrative and secretarial support to management, including managing schedules, appointments, meetings and reminders.
• Coordinate communication between management, staff, clients, candidates and business partners.
• Prepare meeting agendas, notes, follow‑up points and action lists, and ensure timely completion of assigned tasks.
• Maintain confidentiality of company and management information.
• Coordinate daily office activities, maintain proper filing, prepare letters, reports, presentations and quotations.
• Handle emails, WhatsApp communications, phone calls and other business correspondence.
• Maintain records of office expenses, activities, visitors, meetings and important follow‑ups.
• Assist recruitment team with candidate coordination, interview scheduling and documentation.
• Maintain updated recruitment and candidate records and follow up on pending documents and deployment processes.
• Maintain records of clients, companies, contacts and business opportunities, and assist with follow‑ups and preparation of presentations, profiles and proposals.
• Prepare daily, weekly and monthly activity reports, management trackers and Excel sheets as requested.