Human Resources Assistant

About the role

IOM, a UN-related organization working on migration, is recruiting a Human Resources Assistant in Kathmandu, Nepal. The post supports the mission's HR activities under the supervision of the Head of Resources Management Officer and the National Human Resources Officer, in coordination with the HR Associate in Kathmandu. Internal and external candidates are considered.

Key responsibilities

• Support recruitment: publish vacancy notices, receive and sort applications, arrange interviews and tests, prepare documents, contact previous employers for references and send communications to candidates.
• Handle pre-employment tasks: entry-on-duty documentation, medical exam coordination, orientation, security briefings, insurance and personal file setup.
• Maintain HR system data accurately, track contracts and entitlements, and generate HR reports.
• Act as timekeeper: maintain and reconcile leave quotas, produce leave reports and guide staff on leave requests.
• Support separation, classification, reclassification and promotion by collecting documents, drafting forms and coordinating with the Regional Office.
• Maintain electronic and physical archives, including personnel and recruitment files and HR policies.
• Draft certificates, notices, letters, reports and presentations, and update the organizational chart.
• Organize meetings, trainings and HR events logistically, and answer general HR policy questions.

Required profile

• Bachelor's degree in Human Resources, Business Administration, Psychology or a related field with two years of relevant experience; or a high school diploma with four years of relevant experience.
• Fluent English and Nepali (oral and written); fluency in one of IOM's official languages is required for all staff.
• Attention to detail, methodical organization, discretion, patience and willingness to learn.
• Ability to work under pressure and meet deadlines, and to maintain confidentiality.
• Prior experience with international humanitarian, NGO or government institutions in a multicultural setting is an advantage.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Oracle is a distinct advantage