Project Assistant – Trade Facilitation Programme

About the role

The Project Assistant will support the Trade Facilitation Programme for South Asia, based in the Kathmandu office. Reporting to the Regional Team Leader, the role ensures smooth day‑to‑day operations and assists the Regional Team Leader and wider project team in implementing project activities.

Key responsibilities

• Coordinate project planning and preparation, monitor proposal status and manage documentation for review and approval.
• Review project budgets and cost plans for completeness, verify fund availability and process budget revisions.
• Serve as the focal point for administrative coordination, handling travel arrangements, training tours, payments, procurement and disbursements.
• Compile and enter project delivery data, draft status reports and highlight budget overruns or delivery shortfalls.
• Prepare correspondence, periodic reports, briefing notes, graphic summaries and accounting spreadsheets.
• Provide general office assistance, manage incoming correspondence, maintain files, organise meetings and workshops.

Required profile

• High school diploma or equivalent; specialised training in project administration, event organisation or budget management is desirable.
• Minimum 5 years of experience in development programme or project administration (reduced to 3 years with a university degree).
• Experience working in Nepal or South Asia and familiarity with UN/EU development agencies is an advantage.
• Professional competence in applying internal policies, budgeting procedures and good judgment in project tasks.

Required skills

• Proficiency in Microsoft Office.
• Experience with database packages.
• Advanced spreadsheet skills for budgeting and reporting.