Executive Secretary to Managing Director

About the role

We are seeking a proactive Executive Secretary to support the Managing Director in a dynamic tours and travel environment. The role involves handling a wide range of administrative tasks, ensuring smooth communication and efficient office operations.

Key responsibilities

• Perform all secretarial duties for the Managing Director, including correspondence, file management, and documentation.
• Draft, type, and edit official documents in both English and Nepali.
• Schedule and organize internal and external meetings, appointments, and events.
• Coordinate travel itineraries and logistics in line with planned schedules.
• Receive, summarize, and present reports and communications to the MD promptly.
• Act as a liaison between the MD and stakeholders such as clients, staff, government offices, and banks.
• Prepare meeting agendas, take minutes, and ensure follow‑up actions are completed.
• Support day‑to‑day administrative and managerial tasks and coordinate with tours, travel, and hospitality departments.

Required profile

• Minimum Bachelor’s or Master’s degree in Business Administration, Management or a related field.
• At least 2 years of experience as a Secretary, Executive Assistant or similar role.
• Prior experience in the tours and travel industry is highly preferred.
• Excellent verbal and written communication skills in English and Nepali.
• Strong organizational, multitasking and attention‑to‑detail abilities.
• Knowledge of documentation procedures for government offices and banks.
• Flexibility to adapt to dynamic work hours and environments.

Required skills

• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Fast and accurate typing in English and Nepali.
• Effective email handling.