Admin Associate – Office Operations & Asset Management

About the role

The Admin Associate supports the Admin Officer in daily office operations, ensuring smooth logistics, accurate asset tracking, and effective vendor coordination. This position also oversees support staff and drivers to maintain efficient facilities and transportation services.

Key responsibilities

• Maintain 100% accurate asset and inventory records, completing quarterly verification audits.
• Oversee driver trip logbooks, fuel consumption, and office maintenance reports.
• Manage the corporate asset book, including laptops, equipment, furniture, and quarterly workspace planning.
• Coordinate printing, stationery, onboarding kits, lunch sheets, and travel arrangements for tickets, accommodation, and workshops.
• Maintain secure administrative documentation and manage CUG (Ncell) mobile lists.
• Supervise drivers and housekeeping staff for daily facilities, kitchen, and building maintenance.
• Handle vendor relationships, update vendor lists, evaluate performance, and process payments with Finance.
• Reconcile daily petty cash for routine administrative expenses.
• Collaborate with all departments to support employee onboarding and exit clearance.

Required profile

• Bachelor’s degree in Business Administration, BBS, or a related field.
• At least one year of experience in office administration or executive assistance.
• Proven experience in vendor management, negotiation, and corporate communications.
• Hands‑on experience with office inventory, asset tracking, and vehicle logistics coordination.

Required skills

• Strong documentation and record‑keeping abilities.
• Proficiency with Google Docs, Google Sheets, Gmail, and inventory management tools.
• Excellent communication and inter‑departmental coordination.
• Effective vendor research, communication, and negotiation.