Executive Secretary cum Administrative Officer

About the role

We are seeking a highly organized, professional, and proactive Executive Secretary cum Administrative Officer to provide comprehensive executive and administrative support to senior leadership. The role demands excellent communication, strong organizational abilities, and the utmost confidentiality.

Key responsibilities

• Draft, format, and manage official correspondence, notices, reports, and other documents in both Nepali and English.
• Prepare meeting agendas, attend executive and committee meetings, and record accurate minutes.
• Manage executives' calendars, appointments, travel schedules, and follow up on action items.
• Coordinate and liaise with government offices, member organizations, stakeholders, and external institutions.
• Maintain strict confidentiality while handling sensitive organizational information.
• Assist senior leadership in preparing speeches, presentations, reports, and event‑related documentation.
• Oversee day‑to‑day office administration, filing systems, and document management (both physical and digital).
• Supervise administrative support staff and coordinate office operations and logistics.
• Manage procurement activities, vendor coordination, and office supplies.
• Support the planning and execution of meetings, seminars, conferences, and organizational events.
• Maintain and update member, stakeholder, and organizational records.
• Serve as the primary point of contact for routine administrative inquiries.

Required profile

• Master's degree in Management, Business Administration, or a related discipline (preferred).
• Minimum 5 years of relevant experience in executive secretarial and/or administrative roles; 7–10 years preferred.
• Excellent written and verbal communication skills in Nepali, English, and Hindi (mandatory).
• High level of integrity, professionalism, and confidentiality.
• Strong interpersonal and communication skills with senior executives and government officials.
• Excellent organizational, coordination, and multitasking abilities.
• Professional appearance, positive attitude, and self‑motivation.
• Ability to work effectively under pressure while maintaining discretion and sound judgment.

Required skills

• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with digital documentation systems.