Personal Secretary to Managing Director (MD)

About the role

We are seeking a highly organized and proactive Personal Secretary to support the Managing Director (MD) of National Path Labs and Research Center. The role involves managing the MD’s schedule, coordinating communications, and ensuring smooth operations across departments and branch offices.

Key responsibilities

• Manage calendar, schedule appointments, meetings, and events, resolving conflicts proactively.
• Act as primary point of contact for the MD, screen calls, handle inquiries, and manage email correspondence.
• Plan and organize comprehensive travel itineraries.
• Prepare meeting agendas, briefs, take accurate minutes, and follow up on action items.
• Maintain highly organized digital and physical filing systems with strict confidentiality.
• Prepare, proofread, and file documents, letters, and reports.
• Coordinate between departments and branch managers to ensure smooth communication and operational updates.
• Analyze data and prepare summary notes or reports for decision‑making.

Required profile

• Minimum 3 years of experience in an executive or secretarial role.
• Excellent organizational skills with strong attention to detail.
• Ability to handle confidential information with discretion.
• Proactive attitude and strong communication skills.

Required skills