Senior Administrative Executive

About the role

The Senior Administrative Executive will lead the administrative team, oversee daily office operations and ensure seamless coordination across logistics, customs and finance functions. This role combines leadership, process improvement and compliance to keep the office running efficiently.

Key responsibilities

• Manage day‑to‑day office operations, supervise staff and coordinate activities among all departments.
• Verify incoming and outgoing documents, maintain accurate filing systems and safeguard confidential records.
• Serve as the communication bridge between staff, management, banks, suppliers, freight forwarders and government authorities.
• Develop, review and improve operational policies, procedures and performance standards.
• Monitor KPIs such as shipment tracking accuracy, customs documentation precision and timely banking transactions.
• Report operational updates, issues and progress to senior management.

Required profile

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, International Business or a related field.
• 4–5 years of experience in logistics, freight forwarding, trading or operations management.
• Strong knowledge of import/export procedures, customs documentation and international trade finance (TT, LC).
• Excellent organizational, time‑management and communication skills.
• Proven leadership and team‑management abilities with high attention to detail.
• Professional ethics and integrity.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• ERP software
• Logistics software