Front Desk & Back Office Administrator

About the role

The Front Desk & Back Office Administrator will be the first point of contact for visitors, callers and clients while ensuring smooth day‑to‑day office operations. This role combines reception duties with broader administrative support, helping both the HR and management teams keep the office organized and efficient.

Key responsibilities

• Greet and receive visitors, candidates and guests in a professional manner.
• Answer, screen and transfer telephone calls; handle general inquiries.
• Manage incoming and outgoing mail, courier services and document distribution.
• Maintain visitor logs and coordinate access with relevant departments.
• Oversee meeting‑room bookings and assist with meeting arrangements.
• Maintain office files, registers, databases and ensure proper document filing (physical and digital).
• Monitor and replenish office supplies, pantry items and coordinate with vendors.
• Support HR with employee records, onboarding paperwork, ID cards and internal communications.
• Coordinate facility maintenance, utilities, internet and telephone services.
• Assist in organizing meetings, events, training sessions and other company activities.

Required profile

• Professional and service‑oriented attitude.
• Strong organizational skills and attention to detail.
• Excellent communication abilities with internal teams, clients and external partners.
• Ability to multitask and prioritize a variety of administrative duties.
• Discretion in handling confidential employee and company information.

Required skills