Human Resource Assistant

About the role

The Human Resource Assistant supports the HR department in daily operations, ensuring smooth recruitment, onboarding, payroll support, and employee engagement activities. This role works closely with heads of departments and the head office to maintain accurate employee records and compliance.

Key responsibilities

• Coordinate the full recruitment cycle, from requisition forms and job descriptions to candidate sourcing, screening, interview scheduling and conducting interviews with department heads.
• Prepare and update job descriptions in collaboration with heads of departments and the head office.
• Maintain and regularly verify the employee master database, ensuring all documentation is complete, accurate and stored both manually and in the HRM system.
• Manage probation review forms, MIS reporting and coordinate confirmation processes with department heads.
• Verify attendance, overtime, official duty and leave records in line with the attendance policy.
• Provide accurate payroll inputs, including variable pay, incentives and deductions.
• Support learning and development initiatives by assisting with training needs identification and coordination.
• Maintain records of employee grievances, performance reviews and disciplinary actions, coordinating resolutions with relevant managers.
• Oversee contract employee and security guard attendance, billing verification and documentation.
• Plan and implement employee engagement activities in partnership with the head office and department heads.
• Initiate and coordinate insurance claims, maintaining claim MIS.
• Assist with GR/IR/PR coordination and resolve related issues with concerned departments.
• Support appraisal processes, goal‑setting, organogram updates, exit formalities, HR audits and other operational tasks.
• Manage administrative functions such as canteen services, security, guest house, housekeeping, driver and vehicle logistics, travel arrangements and procurement.

Required profile

• Experience handling end‑to‑end HR processes including recruitment, onboarding, payroll support and employee records management.
• Strong organizational skills with the ability to maintain accurate databases and documentation.
• Effective coordination and communication skills to work with department heads, the head office and external service providers.
• Attention to detail for attendance, grievance handling and compliance activities.

Required skills

• Proficiency with an HRM system for employee data management.

What we offer

• Opportunity to work across a wide range of HR functions in a dynamic environment.
• Collaboration with senior HR leaders and various business units.